PCHOA Board of Director Meeting Minutes – October 15th

PebbleCreek Homeowners’ Association Board of Directors Meeting October 15, 2014, Tuscany Falls Ballroom, 1:00 a.m.

Present: John Kiekbusch/President/PCHOA, Nancy Wilson Smith/Vice-President/PCHOA, Gregg Clymer/Secretary/PCHOA, Jack Sarsam/Treasurer/PCHOA and George Atwell/Director/PCHOA.

Call to order and introductions by John Kiekbusch/President/PCHOA.

Employee of the Month, September, 2014: Mr. Kiekbusch introduced Jacinto Pasillas of the Food & Beverage Department (as Employee of the Month) that stepped forward during the construction at Eagle’s Nest to lend a hand painting and various other tasks to help in the Facilities Department. Ken Sergio the Director of Facilities praised Jacinto and said “we could not have done the Eagle’s Nest’s project without him.”

Name the Little Dude contest winner announced: The winning name was Dan D. Creeker submitted by Norma Whitley. Ms. Whitley was unable to attend the October presentation but will be acknowledged and presented with the $100 gift certificate at the November 19 Board of Directors meeting. Thank all of you who participated in the contest.

Motion by Nancy Wilson Smith to approve the proposed draft of the July 23 Special Board Meeting minutes as presented, seconded by Gregg Clymer. Unanimously approved.

Bill Barnard/GM Report: GM report presented and will be available upon request and for viewing on the PCHOA website pebblecreek.org>governance>HOA Board. Copies of his report will also be available upon request. Mr. Barnard also presented to the Board his proposed 2015 Golf Fees report.

Marion Moskal/Financial Operations Manager Report: Finance report will be available upon request and for viewing on the PCHOA website. 2015 Budget Overview Homeowners Meetings were conducted at Tuscany Falls Ballroom on November 3 and Eagle’s Nest Ballroom on November 4 with a decision by the Board made at the November 19, 2014, Board of Directors Meeting.

Proposed By-Laws for (2) New Clubs: PebbleCreek Guitar Club and PebbleCreek Women Hearts Discussion Group. Motion by Nancy Wilson Smith to approve the (2) presented new clubs, seconded by Gregg Clymer. Unanimously approved.

Proposed changes to the Strategic Planning Committee: Sherry Gonzales to replace Ed Juengst (who is moving) as Chair and Ted Ingalls to become Vice-Chair. Both in good standing with the HOA. Resignations include Howard Atkinson and Earl Adamy. Motion by Gregg Clymer to approve the changes to the Strategic Planning Committee as presented, seconded by Nancy Wilson Smith. Unanimously approved.

Proposed new members to the Unit Reps: Deb Chrisman/Unit 43A and Clarisa Harper/Unit 43B. Resignation by Sherry Gonzales for Units 3, 4, 25, 41 and 58. All in good standing with the HOA.

Motion by Nancy Wilson Smith to approve the changes to the Unit Reps as presented, seconded by Gregg Clymer. Unanimously approved.

Director Comments:

George Atwell: Thank you all for coming. I would like to thank Bill Barnard for his leadership and communication with his staff. I appreciated him sitting in on the Food & Beverage meetings for the remodel project at Eagle’s Nest.

Nancy Wilson Smith: Ditto to all of the remarks George made. Also I would like to thank you all for coming and showing an interest in our community.

Gregg Clymer: Thank you all for coming. Welcome back if you have been away for the summer. Listening to the General Manager’s report you can see that your HOA did not take the summer off. You know also that we had some major storms in September. Unfortunately PebbleCreek did not escape without some damage. But I would like to point out through the dedication and professionalism from our GM Bill Barnard, Facilities Manager Ken Sergio and his staff, Paul McGinnis Golf Maintenance and his staff they kept the damage from being worse. They were out each time as soon as the storm abated cleaning drains, manning pumps and clearing streets. The Board certainly appreciates their efforts.

Jack Sarsam: I would like to thank all of you for coming. There are some familiar faces out there. I thank the Board for stepping up and putting in a lot of hours to make this a great community. I would also like to thank Bill Barnard and Ken Sergio for an outstanding job. Thank you, Ken, for building the storage unit for the new Bocce courts.

John Kiekbusch: I agree with all that has been previously said. I thank everyone for creating this PebbleCreek magic. I think sometimes we just wake up and think this stuff just happens. There is a tremendous amount of work that goes into keeping this community looking like it does. We appreciate the staff and we appreciate your interest in coming to the meetings.

Motion by Nancy Wilson Smith to adjourn, seconded by Gregg Clymer. Unanimously approved.

Respectfully submitted by: Theresa M. Evans/Administrator to the PCHOA Board of Directors.