Minutes of the Regular Meeting of the Board Of Directors of the PebbleCreek Golf Homeowners Association No.1 Inc.
The Regular meeting of the Board of Directors (“Board”) of the PebbleCreek Golf Resort Homeowners Association No. 1, Inc., an Arizona nonprofit corporation and property owners association (“The Corporation”) was duly noticed and called by George Atwell/Secretary of the Corporation and held on February 15, 2017 at 11:00 a.m. in the Tuscany Falls Clubhouse Ballroom, Goodyear, Arizona for the purpose of discussing the attached Agenda.
Agenda I
The meeting was called to order; Board members were introduced and all members of the Board were present. Jack Sarsam/Treasurer of the PCHOA, George Atwell/Secretary of the PCHOA, Bob Parks/Director of the PCHOA and Mark Giannonatti/Director of the PCHOA. A quorum being present, the meeting was competent to transact business.
Agenda II
Motion by Mark Giannonatti/Director to approve the “Draft” of the January 18, 2017 Board of Directors meeting minutes, seconded by Bob Parks/Director of the PCHOA. Unanimously approved.
Agenda III and IV
Governing Documents 101. Mr. Sarsam discussed the current situation regarding the Board makeup. He gave a brief history of how the community came to have a RCI homeowner appointee, in addition to the resident elected Board members. Stated that ultimately there will be a new homeowner appointee, but that it will take time to find the right person and it may not happen until later this year. He stated that he and the other RCI appointees will be taking this time to understand why the community was unhappy with the previous Board.
Agenda V
Motion by: Mark Giannonatti to nominate Jack Sarsam as President of the PCHOA Board of Directors, seconded by Bob Parks. Unanimously approved.
Motion by: Mark Giannonatti to nominate George Atwell as Secretary of the PCHOA, seconded by Bob Parks. Unanimously approved.
Motion by: Mark Giannonatti to nominate Bob Parks as Vice President of the PCHOA, seconded by George Atwell. Unanimously approved.
Motion by George Atwell to keep Jack Sarsam as Treasurer of the PCHOA, seconded by Bob Parks. Unanimously approved.
Agenda VI
Bill Barnard/General Manager Report: GM report was presented by Mr. Barnard and will be available for viewing on the PCHOA Website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Agenda VII
Finance Operations Report: Marion Moskal/Finance Operations Mgr. Report will be available for viewing on the PCHOA website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Old Business
Agenda VIII
Vote on Election Committee Proposal: Motion by Bob Parks to approve the proposed Election Committee Proposal, seconded by Mark Giannanotti. Unanimously approved.
New Business
Agenda IX
New Unbudgeted Spending Items:
* Fountain Upgrade – Activities Office – $2600 – Motion by: Bob Parks, seconded by George Atwell. Unanimously approved.
* Logo Mat Replacement – Facility Wide – $3900 – Motion by: Mark Ginnanotti, seconded by Bob Parks. Unanimously approved.
* Rodent Control – Common Areas – $6700 – Motion by: Bob Parks, seconded by George Atwell. Unanimously approved.
* Gate Camera Upgrades – All Gates – $47,000 – Motion by: George Atwell, seconded by Bob Parks. Unanimously approved.
Agenda X
Proposed New Club Application: Thursday Thinkers for approval.
Motion by: George Atwell to approve the proposed new club, seconded by Bob Parks. Unanimously approved.
Agenda XI
Director Comments:
George Atwell: WOW! Thank you all for your comments. I would also like to thank the staff that works very hard all year to save money.
Mark Giannonatti: I appreciate your concerns and I assure you that I will do the best for everyone.
Bob Parks: I have been on the Board six weeks now and there is an issue I would like to share with you. Just a brief word on an issue that has been the subject of considerable discussion on the e-group and the Talk Group lately. I think it’s only fair and reasonable to address some individual residents’ concerns and misinformation. The issue of “Do I play golf here?” can be simply addressed by saying I haven’t played golf anywhere for several years due to back surgery. But the comment that “I don’t support the golfing community and am only interested in finances that save PebbleCreek residents money,” reflects a lack of understand by those making these statements. Actually, I am very committed to saving money in the best interests of this community! You are exactly correct on that point and it would be irresponsible to do anything else. Additionally, we as a resort community need to be aware that while our HOA fees pay for most of the daily expenses, the annual HOA fee must also generate enough revenue to support the increasing cost to replace our large and aging assets. By example, there is the proposed $2 to $4 million dollar renovations soon to be required on the Eagle’s Nest Golf Course. Additionally, we as a community already contribute well over $330,000 to assist with golf related expenses. Those funds will have to come from the community and our reserve funding. The entire community has to help pay for that, which explains my concern over finances.
Jack Sarsam: Thank you all for coming. Please come every month. I like participation from the residents. I hope all your questions were answered.
The floor was opened to resident comments:
Comments included:
* Removing children hours from the Tuscany Falls pool since it was built as a 55 plus pool.
* Postings on the e-group proved to be untrue. Jack remarked people should come to him with their concerns.
* Lane changes were requested crossing over from Tuscany Falls to Eagle’s Nest. Bill Barnard already consulted the City of Goodyear and it was not feasible because of the short roadway on Eagle’s Nest side.
* Compliment to Jason Whitehill/Director of Golf on his performance since coming to PebbleCreek. The compliment also included the commitment to the community and his openness from Bob Parks.
* Status on the proposed Assisted Living Facility. Mr. Sarsam said it is possible construction could start the end of this year. It would be an 18 month build out but this is also subject to change.
* Question asking if the CC&R’s have been changed? Not happy with the ALC ruling about a coyote roller put on her wall without her permission.
* Tumbleweeds off the golf course coming onto his property. Mark Giannonatti said he would work with golf maintenance to get them cut down.
* Feasibility of creating an internship program for transitioning to the Board. Jack Sarsam said it did not work well in SaddleBrooke but worked in Texas. PebbleCreek could look into it.
* Why does the F&B department not open the bar after performances been advertised? Wants independent group of homeowners to look at the F&B operations.
* Another suggestion was to leave the pools (hours) as they were.
Agenda XII
There being no further business, the meeting was adjourned: Motion by George Atwell, seconded by Mark Giannonatti. Unanimously approved.
Respectfully submitted by:
Theresa M. Evans/Recording Secretary