The regular meeting of the Board of Directors (the “Board”) of the PebbleCreek Homeowners’ Association, an Arizona nonprofit corporation and property owners association (the “Corporation”) was duly noticed and called by George Atwell, Secretary of the Corporation and held on May 18, 2016 at 11:00 a.m. in the Tuscany Falls Clubhouse Ballroom, Goodyear, Arizona for the purpose of discussing the attached Agenda.
The meeting was called to order. Board members were introduced and all members of Board were present: John Kiekbusch/President/PCHOA, Gregg Clymer/Vice-President/PCHOA, Sherry Gonzales/Director/PCHOA, Jack Sarsam/Treasurer/PCHOA and George Atwell/Secretary/PCHOA.
A quorum being present, the meeting was competent to transact business.
Motion by Sherry Gonzales to approve the proposed “Draft” of the annual (April 20, 2016) PebbleCreek Board of Directors meeting minutes; seconded by Gregg Clymer. Unanimously approved.
Bill Barnard/General Manager Report: GM report was presented by Mr. Barnard and will be available for viewing on the PCHOA website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Melissa Gonzales/Director of Food & Beverage: F&B report presented by Mrs. Gonzales and will be available for viewing on the PCHOA website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Pat Myers/General Superintendent/RCI-Backstage Theatre Renovation: General Superintendent Report was presented by Pat Myers and will be available for viewing on the PCHOA website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Questions regarding the report by Pat Myers:
Jack Sarsam: Can you tell us when you expect the fence to be moved closer to the building to open up that traffic lane?
Pat Myers: We expect that to happen in late August and at that time they would begin landscaping. If you need it to happen sooner I am sure we could make that happen.
Homeowner: (not identified) Stated the obvious that the fencing was in place for safety reasons. Pat Myers concurred.
April Financials: As the deadline for the annual audit is the primary focus of RCI accounting, unfortunately, the April financial statements are not available according to the normal schedule. The preliminary financials for April will be sent out May 23. The finals should be out by May 26, after which our finance summary will be posted on the PCHOA website.
Earl Adamy/Reserve Study Contract: Reserve Study Contract was presented by Mr. Adamy. Criterium Engineers is the recommended service provider. The review will be available for viewing on the PCHOA website pebblecreekhoa.org>HOA Board. Copies of the report will be available upon request.
Questions regarding the Reserve Study Contract: Resident Stefan Jacobsen asked why the Board felt it necessary to contract for a reserve study.
Mr. Adamy responded that a great deal of work had already been done by Ken Prom (a member of the PCHOA Finance Team); however, this independent evaluation will review that work. The Board asked to have a third party evaluate the reserve study. Ken’s input will be the starting point. We expect to find that the Reserve is on solid ground and this will instill confidence within the community.
Mr. Kiekbusch: Thank you to all the members of the Investment Advisory Group, Howard Atkinson, Larry McVey and Earl Adamy, for your presentation today. The volunteers in the IAG have a great deal of financial expertise and are a tremendous asset to our community.
Motion by: Sherry Gonzales to pursue a contract with Criterium Engineers; seconded by Gregg Clymer. Unanimously approved.
Motion by: Sherry Gonzales to approve the proposed revised ALC, Election and Rules Compliance Committee Charters; seconded by Gregg Clymer. Unanimously approved. Mr. Clymer complimented Director Gonzales and her committee for the excellent job that they have done on these charters. Charters will be available for viewing on the PCHOA website pebblecreekhoa.org> HOA Board.
Director Comments:
George Atwell: Thank you all for coming and I would also like to thank our F. & B. Staff, the Board Members and the rest of our staff here at PebbleCreek.
Sherry Gonzales: Thank you all for coming. I am looking forward to a very productive summer.
Jack Sarsam: Thank you all for coming. I would like to follow up a little on the Reserve Study. I want to thank Ken Prom who has done a ton of work on this project. Now we are just getting verification of that work by a third. party. SaddleBrooke had the same thing done and it was verified that the reserve was in good standing. I expect to get the same conclusion here. This will give the community comfort that we are on the right track and put to bed the nay-sayers.
Gregg Clymer: Summer is here and we have a lot of projects that are scheduled. I expect facilities to be very busy and the golf courses to see a lot of trimming. Thank you to all our staff. I will be spending the summer here at PebbleCreek.
Thank you all for coming.
John Kiekbusch: Thank you to all our staff. I appreciate all the work they do throughout the entire year to help make PebbleCreek a great community.
Motion by: Sherry Gonzales to adjourn; seconded by Gregg Clymer. Unanimously approved.
There being no further business, the meeting was adjourned.