Steve Harper and Karl Havlicek are the two candidates running for the fall 2019 election. The candidates are vying for a two-year, resident-volunteer position on the PebbleCreek HOA board of directors, beginning Jan. 1, 2020. A director’s duties and responsibilities are described in Article V, Section 2 of PebbleCreek’s Covenants, Conditions, and Restrictions (CC&Rs), which are posted on the PebbleCreek HOA website.
All homeowners are encouraged to participate in one of the Meet-the-Candidates Forums on Monday, Nov. 18. Forums will be held at 10 a.m. and at 7 p.m. in the Tuscany Falls Ballroom.
The forums will include information about the voting process, opening remarks by each candidate, and a Q&A session from the audience. At the conclusion of the Q&A session, candidates will have two minutes apiece for closing remarks. For the forum’s final hour, candidates will have a chance to meet one-on-one with homeowners in a corner of the ballroom.
“Our Election Committee organizes these forums to provide homeowners with an opportunity for dialogue and respectful, bona fide inquiries to clarify candidates’ positions on issues that serve the greater good of the community,” said Gordon Seaman, committee chair.
2019 election process
Who can vote?
Eligible voters are defined as “one homeowner of record per unit/lot.” In other words, there is one vote per lot. Regardless of the number of owners of any lot, there can be just one vote per lot. Any attempts to cast additional ballots will be denied.
If a voter owns multiple lots, their vote will be weighted and this weighting will be indicated on the email ballot from VoteHOANow.com. For instance, if a voter owns three PebbleCreek homes, the weighting will be three and his or her vote will be counted three times. (If not voting online, the owner of multiple lots can request a paper ballot for each lot owned.)
Renters or lessees are ineligible to vote.
(For additional details on eligibility see the master declaration of CC&Rs for PebbleCreek Golf Resort, Article VI: Membership and Voting.)
How to vote
Online voting is available 24/7 to registered homeowners. For the third year, our online voting process is being managed by VoteHOANow.com, which proved to be quick, easy to use, and yielded an unprecedented turnout for the 2017 and 2018 elections.
To ensure your electronic ballot reaches you, make sure you have your email on file with the HOA. This can be verified in the following ways:
* If you currently receive your HOA dues billing by email, that email address is currently on file with the HOA, and you will receive your voting instructions at that email address.
* If you do not receive your billing by email and wish to check if you have an email address on file or to add an email address to your HOA records for the purpose of voting, send an email to [email protected]. In your email, indicate your full name, the email address you wish to add, and your street address.
If you prefer using a paper ballot, you must request one, in person, from the Eagle’s Nest or Tuscany Falls front desk during the active election period. No paper ballots will be mailed.
When to vote
Our PebbleCreek computer system designates the email address of the first name that appears on the lot’s deed as the primary email address for that property. Adhering to the CC&Rs’ election requirement of one vote per lot, each registered primary email address will receive an emailed invitation from VoteHOANow to vote online anytime during the fall PebbleCreek HOA election period, which begins Tuesday, Nov. 26, and ends at 5 p.m. on Tuesday, Dec. 10.
On or about Nov. 26, registered homeowners will receive an email from [email protected], asking them to:
* Go online to the voting site by clicking the link provided in the email.
* Register with the code provided in the email.
* View the ballot, select the one candidate for which they are placing their vote, and submit their choice.
Once the vote is submitted, the homeowner will receive both an on-screen confirmation and an email that the vote has been confirmed. The entire private and secure process takes only a few minutes.
More than 100 Arizona homeowner associations already use VoteHOANow’s system, which meets all legal requirements for HOA elections. It also provides the convenience of online access from anywhere, as well as a paper-saving, eco-friendly approach.
If you prefer using a paper ballot, visit either resident and guest service front desks during the active election period, which begins Tuesday, Nov. 26 and ends at 5 p.m. Tuesday, Dec. 10, anytime within resident and guest services’ business hours.