PebbleCreek Homeowners’ Association Board of Directors Meeting
Wednesday, November 19, 2014; Tuscany Falls Ballroom; 11:00 a.m.
Present: John Kiekbusch/President/PCHOA, Nancy Wilson Smith/Vice-President/PCHOA, Gregg Clymer/Secretary/PCHOA, Jack Sarsam/Treasurer/PCHOA and George Atwell/Director/PCHOA.
Call to order and introductions by John Kiekbusch/President/PCHOA.
Employee of the Month, October, 2014: Mr. Kiekbusch introduced Diana Schull from Guest Relations. The letter from Mr. Jim Brown/Director of Community Services was read that outlined Diana’s contribution to the Guest Relations Department. Her smiling way and willing to lend a hand, enthusiasm, dependability, reliability are infectious. She works tirelessly to find a solution to problems that many people would have given up on long ago. “Failure is not an option” in Diana’s book. Endlessly optimistic would be yet another positive character trait ingrained within her. PebbleCreek is fortunate to have Diana as a member of our staff. We appreciate all that you do.
Name the Little Dude contest winner: Norma Whitley was introduced by John Kiekbusch and presented with the $100 gift certificate. Mrs. Whitley then attached the official name tag on our little PebbleCreek mascot Dan D. Creeker. Look for him to be places/times where PebbleCreek residents are having fun and enjoying the PebbleCreek Lifestyle.
Motion by Gregg Clymer to approve the proposed draft of the October 15, 2014 Board of Directors meeting minutes as presented, seconded by Nancy Wilson Smith. Unanimously approved.
Statement by the Board President/John Kiekbusch regarding the Community Services Contract: Mr. Kiekbusch informed the residents that the Board had made an announcement on Tuesday, November 18, 2014, that was posted on the website. He asked the General Manager/Bill Barnard to give his statement.
General Manager Statement/Bill Barnard/Community Services Contract: Mr. Barnard presented a statement regarding the contract proposal and its having been halted and it will be available for viewing on the PCHOA website pebblecreek.org>governance>HOA Board. Copies will also be available upon request.
Mr. Kiekbusch assured residents the contract for (Community Services) had been tabled and was a dead issue and would not be pursued. He then diverted from the Agenda sequence allowing comments from the residents at this time.
Resident Comments came from the following: Otis Cross-U2 L191, Bob Carrier, U64 L30, Bob Parks, U21 L69, John Ward, U19,L10 Carol Bodnar, U27L298, Gaylord Finley U9L113, Marjorie Flynn U52 L21. Judy Shaffer U17 L 29, Roger Wuthier U12 L63, Bernie Dobrin U14L64, Ray Banks U7 L57 and Stu Burge U30 Lot40.
A recess was called at 11:45 a.m. and called to order again at 12:00 noon.
Election Committee report and recommendation/Sherry Gonzales/Chair/Strategic Planning Committee for Gordon Seaman/Chair of Election Committee: The Elections Committee had a good year. I am pleased to report that we were able to develop the ability to conduct elections electronically, meaning that most homeowners could choose to vote in an election from their computers at home. I thank the Board for your support in this endeavor. In spite of our preparation, I can report that the Committee met all protocols in seeking and encouraging candidates to submit their intent to run for the 2015-2016 Board position. No candidates came forward by the September 30th deadline. I therefore recommend to the Board that Mr. Gregg Clymer continue to serve for this uncontested two year term.
Motion by Nancy Wilson Smith to accept the Election Committee recommendation and approve Gregg Clymer to serve for the 2015-2016 (2 year term), seconded by George Atwell. Unanimously approved.
Mr. Clymer: I accepted an appointment to this position last January. I soon realized why you need to serve on a committee before moving onto the Board as it is much tougher and time requirement position than it looks from the outside. Volunteers of our community do a tremendous amount of work and more of you should give it a try. You get no pay but it is an honor to continue to serve PebbleCreek.
John Kiekbusch complimented Gregg on the job he has done the past year. He brings several years’ knowledge of the Golf Committee to the Board. Thank you Gregg for your service to the Community.
GM/Bill Barnard – 2015 Golf Fees: 2015 Golf Fees were increased by $1 per round and were presented for their consideration at the October 15, 2014, Board Meeting.
Motion by Gregg Clymer to approved the 2015 Golf Fees as proposed, seconded by Nancy Wilson Smith. Unanimously approved.
Resident comments came from: Lou Romano U52L29, Barbara Julien U30L42, Kay Garrett U27L264, Stewart Rubin U36L147.
GM/Bill Barnard – 2015 Budget: GM presented 2015 Budget which will be available upon request and for viewing on the PCHOA website pebblecreek.org>governance>HOA Board.
Resident comments came from: Doris (no last name, Unit or Lot #), Nancy Burton U40L8, Bob Carrier U64L40, Ray Banks U7L57, Lou Romano U52L9, Bob Carrier U64L40, Roger Wuthier, U12L63, Marge Lyons U52L21 also Gwen from Unit 23 (did not hear name or lot #).
GM Bill Barnard commented on the fact that activities (i.e. bocce, pickleball and tennis) are all on the increase contributing to the increase in assessments. Also, the budget is not based on percentages for either the Tuscany or Eagle’s Nest side. They are predicated on Departmental requirements. In order to save time Mr. Barnard indicated his regular monthly GM report would be posted on the PCHOA website pebblecreek.org>governance>HOA Board.
Gregg Clymer: There were two meetings presented to the Community earlier this month about the 2015 Budget. The presentation was in-depth and detailed and an opportunity to as any questions about the budget. There was a grand total of about 57 people who showed up for the presentations. I am sorry you missed them.
Motion by Nancy Wilson Smith to approve the 2015 Budget as presented, seconded by Gregg Clymer. Unanimously approved.
Marion Moskal/Financial Operations Manager Report: Finance report will be available upon request and for viewing on the PCHOA website. Mr. Moskal reminded the residents of the two budget briefings that were held November 3 and 4. The budget was also posted on the website.
Motion by Gregg Clymer to approve the 2015 Committee Chairs as presented: ALC—Nancy Wilson Smith, Creative Arts-interim appointee—Sue Jackson, Golf—Lyman Gallup, Performing Arts Council—Carolyn Weese, Rules—John Dale, Strategic Planning—Sherry Gonzales, Unit Reps. Co-Chairs—Bob Young and Janet Miazga, Election Committee—Gordon Seaman. All in good standing with the PCHOA, seconded by George Atwell. Unanimously approved.
Director comments:
George Atwell: Thank you for your interest in today’s events. Everyone got to feel part of the community and to comment. The Board works very hard and it has been a pleasure to serve on it since 2005.
Nancy Wilson Smith: My husband and I bought in PebbleCreek in 2005 and enjoy the lifestyle this community offers. The diversity and depth of backgrounds and experience of the residents makes this community so special. If you were here in 2005 then you would know that the communications and transparency have improved dramatically over the years and continue to get better and better. This past year has shown another significant improvement with the upgrade to the HOA website and the addition of the weekly PebbleNews. It is our intent to communicate more. The HOA Board members and staff work diligently every day to improve our lives in PebbleCreek and keep our community as a premier place to live and do so in a fiscally efficient and responsible manner. Some of the decisions, although prudent and in line with good business practices, may not always be popular. But you can always be assured that they are made with good intentions and in good faith. I hope that we can learn from our experiences and can work together and productively move forward to meet the future goals of this wonderful community. Thank you for your interest in our community and its future.
Gregg Clymer: Thank you for your support and coming out today. I look forward to working on the Board for the next two years to try and make this an even better community. If you are traveling for Thanksgiving I wish you a safe trip and a happy Thanksgiving.
Jack Sarsam: We appreciate your coming. We do want to know what you think and appreciated your respectful comments. Thank you to the staff and volunteer homeowners who work to make this a premier community. The volunteers and the Board provide us with a lot of free labor.
John Kiekbusch: I want to reassure you the contracting proposal is dead. It was made in good faith and was never a done deal. The HOA has a formal contracting policy and the process going forward would have included review by our attorney. This was a professional process using best practices to provide the very best in customer service. As to the dues increase, this is never an easy decision. Three of us on the Board pay the same dues as all of you. We will also see our dues increase $120. Our staff works hard to keep our costs reasonable. Thank you all for coming and happy Thanksgiving.
Motion by Gregg Clymer to adjourn, seconded by Nancy Wilson Smith. Unanimously approved.
Respectfully submitted by Theresa M. Evans/Administrator to the PCHOA Board of Directors.